Fixed Asset Management Software

The phrase covers two different jobs that get confused constantly. One is the accounting treatment of capitalised assets: depreciation schedules, book and tax values, disposals, and the fixed asset register that supports the balance sheet. The other is knowing which laptop is on which desk. Products lean heavily towards one.

We sell source code you clone and run yourself, so there is nothing hosted here. If your requirement is the accounting one, this page will point you away from building and towards the reasons why.

Which of the two you are shopping for

That last row is the argument against building the left-hand column yourself. Sage Fixed Assets and similar products appear throughout this search because depreciation is a solved, regulated, and frequently changing problem, and being approximately right is not a category that exists.

What makes depreciation harder than it looks

The formula is simple. The surrounding rules are not.

Where a spreadsheet is genuinely acceptable

A small organisation with a handful of assets, one depreciation method, and an accountant who reviews it annually can run a fixed asset register in a spreadsheet, and many do. Your accountant may already maintain one on your behalf, which is worth checking before buying anything.

It stops being acceptable at the point where the register has to reconcile to the ledger without manual effort, or where two bases are needed, or where the volume of additions and disposals makes annual review impractical.

The tracking half is a different purchase

If what you actually need is knowing which equipment is where, that is asset tracking, and the tools are different and usually cheaper. Barcode or QR labels, a mobile scan to record location or assignee, and a periodic verification that produces a list of discrepancies.

The two connect at one point: a physical verification is what supports the existence assertion an auditor cares about. A register that has never been checked against reality is a list rather than a record.

When building makes sense

Not for the accounting. The case is again the service version: an accountancy practice or asset management business maintaining registers on behalf of many clients, needing per-client isolation and its own reporting.

Even then, integrating with an established depreciation engine is usually wiser than implementing the rules, because the liability sits with whoever computed the numbers.

What you would start from here

There is nothing for fixed assets in this stack. No asset register, no depreciation, no book or tax bases, no disposals, and no ledger integration.

What the Vault template provides for the tracking or service case is the application around it: organizations as the boundary each client's register lives in, roles and invitations, a Hono backend with Prisma and Kysely on Postgres, an admin app, and Stripe billing if you charge for access.

If you do build the tracking side, model the asset's location and holder as a history rather than as fields, because "where was this in March" is the question an audit asks and a current-value field cannot answer it. For depreciation, integrate or leave it to your accounting system.

If you need depreciation schedules, buy a product or ask your accountant what they already maintain. The packs below are for the tracking and multi-client cases.